Written by Bill Morgan | 1 February 2011

It is sometimes the most challenging thing we do every meeting.

Choosing the Word of the Day is deceptively hard. If you use an obscure word from Elizabethan England you will not get much participation. If you choose a word with negative connotations people are not attracted to using it.

Although the grammarian usually has no trouble actually selecting a word, it’s imagining how it CAN be used that makes it so challenging.

When you had to pick a word out, you probably opened a dictionary and thesaurus and selected one at random. You can go to to an online dictionary (try http://dictionary.reference.com); there it not only gives a word, it allows you to be emailed one automatically!

Remember that getting everyone to use the Word of the Day begins with some simple steps:

• Pick a word that is in common usage.
• It should have more positive connotations than not
• It can be widely used, which means adjectives and adverbs are best.
• A great Word of the Day is like a delicious dressing on a salad – it makes a wonderful speech even better!

Written by Bill Morgan | 25 January 2011

Who actually doesn’t exhibit the flight or fight response while giving a public speech? Virtually no one is immune from these responses which are hard-wired into our limbic system. Author and speaker Scott Berkun attributes the fact that humans are naturally afraid when standing alone in front of a crowd because of our prehistoric heritage. So let’s go back 10,000 years. Would you feel safe standing alone on a plain, where you would be vulnerable to predators or rival tribes? That’s what puts your autonomic nervous system into overdrive!

Now let’s return to the present day. How ironic that we feel less safe delivering a speech while we think nothing of barreling down the freeway in a two-ton hulk of metal at 65 miles per hour– mere inches away from other cars and trucks.

So that leaves us with the question. Can we unlearn our fears? The answer is a qualified yes. We have all survived driver’s training to become confident drivers, without the nervous feelings we usually felt when first driving. Any difficult task certainly takes practice and time. We can tackle anything if we have an environment of safety and with helpful supporters who accentuate our positive attributes.

Does this sound familiar? Good. Well you’ve already taken the first step – attendance at your friendly neighborhood Parker Toastmasters club.

Since the fight or flight response is physical, let’s look at what you can do to ameliorate your nervousness.

• Exercise – light to mild exercise reduces your blood pressure and produces calming endorphins
• Water – hydration combats the dry mouth that is often felt by newcomers
• Practice – for any prepared speech repeated practice allows you to be more confident about what you are going to say, and frees up your energy to control the non-verbal parts of your speech
• Positive visualization – imagine receiving applause and accolades while delivering a speech. Imagining something can evoke the same physical responses as if you have actually lived it. This retrains you to know the positive feelings of elation, satisfaction and happiness.
• Breathe – remember that you can control your breathing with larger and slower breaths. This can calm you as you face your audience – and your fears!

Written by Paul Johnson | 26 February 2010

As you prepare a speech, your focus is very likely on what you believe your audience will hear. Questions that come to mind may include: Am I speaking clearly and not too fast? Am I speaking loud enough to be heard? Am I enunciating my words? All are valid questions, but they may cause you to overlook a critical aspect of any speech: what your audience sees.

Speech coach Andrew Dlugan notes that “Your body will naturally want to move as you speak. Don’t inhibit these natural gestures as they convey a sense that you are comfortable and confident in your message.” Awareness of this fact is the first step to ensuring that your non-verbal communication will be impactful and enhance your speech rather than distract from it.

Awareness and control of gestures begins with understanding that it is perfectly appropriate for them to be deliberate. The natural human inclination is to under-exaggerate gestures less they be perceived as unusual or distracting. However, in a Toastmasters speech, which is done before a room or auditorium, large gestures are necessary as the audience is more spread out than they would be at a conference table. Dlugan notes that these full-body gestures should originate from the shoulders.

Another key to using body language effectively is to recognize and avoid some common gesture mistakes. The first of these is to use no gestures at all. Statue-like poses can convey a sense of uneasiness which becomes a distraction. Misuse of hands is also a common failing. Hands in pockets, behind the back or fidgeting hands also do not convey the sense of poise and control necessary for an effective speech. My personal favorite bad gesture is what is sometimes referred to as “alligator arms.” In this case, arms are held close to the body which the elbows touching the bottom of the rib cage and the hands never extending beyond shoulder width. Try it (if you’re not already making alligator arms as you read this!) and you’ll see why it’s important to start arm gestures at the shoulders rather than the elbows.

The opposite of avoiding mistakes is recognizing and implementing effective gestures. There’s no single laundry list, but some basic concepts should be kept in mind. Gestures should coincide with your key points. As Dlugan notes, they should mimic the topic on which you are speaking. Allow your body language to serve as a symbol for an object or action on which you are speaking. Variation is also an important technique to keep in mind. Some gestures may start to feel comfortable, but be sure not to come back to them too often.

Finally, don’t forget facial expressions. The audience will notice gestures with arms and hands, but they will most likely begin by looking at your face. Though sometimes uncomfortable, practicing in front of a mirror ensures that your facial expressions convey the emotions you want associated with your topic.

Lastly, imitation is the sincerest form of flattery. Take some time to watch the gestures of successful speakers and learn practice incorporating them into your own speeches.

Written by Jason Stauffer | 19 October 2009

Many who know me have probably picked up on my near fanaticism with a well-run meeting. Our club allots 90 minutes for each meeting, which never seems to be an issue. However, we who take on the immense responsibility of Toastmaster for the evening often get in a hurry to move things along rather than taking the meeting step-by-step. Trust me, I’m just as guilty as the next person. So, let’s focus on the portions of the meeting, as laid out in the agenda, that tend to get missed: assignments, introductions, and order.

Assignments

It is crucial for every toastmaster to ensure all roles are filled prior to starting the meeting. This can be a challenge for nights with low attendance. However, this should not necessarily lead to altering the agenda. Some people will often take on dual roles. For example, it would not be impossible for someone to be Grammarian and General Evaluator. On the contrary, one compliments the other very well. So look for those opportunities to “kill two birds with one stone” when needed. Pay particular attention to roles that often get missed, such as speech evaluators. The speakers are generally responsible for acquiring their evaluators, but the Toastmaster should ensure that this has been done to avoid an embarrassing situation during the meeting. Please note that, while being diligent to assign roles, one should avoid assigning roles to visitors. It usually takes one or more meetings for visitors to get the flow of the meetings and understand the responsibilities for each role.

Introductions

Often, the Toastmaster will jump right to introducing the first speaker without first providing role introductions. In our club, it is customary to give each person with a role 30 seconds to tell everyone what he or she is responsible for doing.

This serves two purposes:

1) speakers will know who they are relying on, such as the Timer, and will be looking for that person during his or her speech, and

2) it gives the visitors an opportunity to understand what they will be seeing and hearing, thus making them feel like integral members of the group.

Order

Few parts, if any, of the meeting are interchangeable. An extreme example would be the speech evaluation occurring before the speech itself. However, the order does tend to get mixed up from time to time and can interrupt the smooth flow of a meeting. The place for the Timer to introduce his or her duties is not when he or she gives the report, it’s before the first speech is given. Likewise, never forget to allow the speech evaluator to introduce the speaker’s project, as this will give everyone the objective of the speech and allow them to give a focused evaluation.

So, what do all of these items have in common? The agenda. Have your agenda created in advance and available to you during the entire meeting. The agenda will help you assign roles, remember introductions, and get the order right!